Privacy Policy | Kinetic Compliance Ltd
Last Updated: June 2026
Kinetic Compliance Ltd (“we”, “our”, or “us”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, process, and secure personal and business data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
For the purpose of data protection laws, the Data Controller is Kinetic Compliance Ltd (Company Registration Number: [Insert Company Number]).
1. Information We Collect
We collect and process the following categories of information to deliver our statutory testing services:
Identity & Contact Data: Name, business email address, phone numbers, and job titles provided via our website contact forms or direct email communications.
Asset & Operations Data: Physical property addresses, portfolio size, fire alarm panel layout specs, emergency lighting track layouts, and on-site photographic evidence captured during routine statutory inspections.
Portal Account Data: Email addresses and encrypted credentials used to access our secure Squarespace Member Sites portal.
2. How We Collect Your Data
Direct Interaction: You provide your identity and contact details by filling out forms on our website or by corresponding with us via phone or email (david@kineticcompliance.co.uk).
On-Site Inspections: We collect property safety records, photographs, and system parameters directly on-site using secure digital data capture forms powered by Jotform.
3. How We Use Your Information
We only process data where we have a clear lawful basis to do so under UK GDPR. We utilize your data for the following operational tasks:
Contractual Performance: To execute routine statutory inspections (including BS 5839 Fire Panel Testing and BS 5266 Emergency Lighting Audits) and distribute compliance logs to your dashboard.
Secure Access Tracking: To maintain your private website user profiles, ensuring property managers can securely view only their designated asset files.
Legal Obligations: To maintain mandatory statutory audit logs required by UK building and fire safety regulations.
4. Data Storage, Security, and Transfers
We employ robust, commercial-grade security measures to prevent data from being accidentally lost, altered, or accessed without authorisation.
All completed compliance data, photo logs, and digital inspection logs are stored securely inside encrypted cloud environments managed by Google Drive and Jotform.
We strictly retain data only for as long as necessary to fulfill our service delivery contracts and legal accounting obligations.
We do not sell, lease, or lease your contact information or building safety profiles to third-party marketing firms under any circumstances.
5. Your Legal Rights
Under UK data protection laws, you have the right to request access to the personal data we hold about you, request corrections to inaccurate records, object to processing, or request data deletion. To exercise any of these rights, please contact our director directly at david@kineticcompliance.co.uk.